A Meeting of the above named Council convened by the Council was held in the Oak Room, Thornborough Hall on Monday, 21st October 2013 at 7.00pm.
Present: Cllr Walker Cllr Waites
Cllr Parry Cllr Warland
Cllr Bainbridge Cllr Bell
Cllr Denison Cllr Robinson
District Cllr Butler
PCSO Mandy Hoss and PC Nigel Haresign
2848. PUBLIC REPRESENTATIONS
District Cllr Butler is lobbying NYCC re. the proposed cutting back of bus services. If services are too fragmented then people cannot use them. She is also trying to get the Little White Bus service to cover the Leyburn area as well as the Hawes area.
2849. APOLOGIES – There were no apologies.
2850. To receive any Declaration of Interest under the Council's Code of Conduct or Members Register of Interest – Cllr Waites declared an interest in item 2854 (l) and Cllr Parry declared an interest in items 2854 (m) and (p).
2851. MINUTES OF MEETING held on Monday, 16th September 2013 were approved as a correct record.
2852. CLERK'S REPORT
Councillors had all received a copy of the reply sent by Peter Featherstone from Richmondshire District Council Planning Department in response to the query as to why more flats had been granted permission for the old cinema but none needed to be affordable. They did not feel that the reasons given i.e. this scheme would be unviable if affordable homes were required to be built there, represented a satisfactory answer.
Leyburn Group of Alcoholics Anonymous had invited Councillors to attend an open meeting on 14th November.
NYCC will replace 44 streetlights in Park View, Brentwood, Quarry Hills Lane, Bolton Way, Bolton Court and Wensleydale Avenue. The new lights will give better illumination and reduce light pollution and work will begin in January 2014.
The Business Association had asked for permission in principle to use the whole of the Market Place for the Christmas event on Saturday, 7th December. This was agreed.
Councillors were reminded about Remembrance Day and were asked to assemble at 10.45 a.m. on Sunday, 10th November. There would also be a smaller gathering on Monday, 11th November at 11.00 a.m. The Police will be asked if traffic can be stopped during both ceremonies.
2853. REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
Cllr Bainbridge had attended the Town Team Meeting at which the Tour de France was discussed. The Leyburn Cycling Club plans to produce a booklet of cycle routes in the Leyburn area.
Cllrs Bell and Waites had both attended the site meeting for the eco-house at Quarry Hills which has since had planning permission refused.
Cllrs Denison and Walker had inspected the market but found no problems to report.
Cllr Robinson had attended a Tour de France meeting. Banners would be made well in advance. They hoped to get permission to use the Richmondshire District Council
car park for entertainment events and food and drink stalls. Extra car parking is being organised in fields located on the edge of the town. The final route of the race will be announced this week.
Cllr Parry had attended a meeting of the branding committee of the Area Partnership. Leader funding is now coming to an end so the group is trying to source funds from elsewhere in order to keep the Lower Wensleydale website running. There is a photographic exhibition at Wensleydale Galleries from 19th October to 18th November which includes the winning images from the 'Capture Wensleydale' competition.
Cllr Parry and the Clerk had both attended the Lower Wensleydale Area Partnership Meeting. The group has funding to pay for the resurfacing of the lane next to Thomas the Bakers shop but is still trying to find out who the owner of the lane is. The Clerk had received some useful information about this and is following it up. The Partnership intends to support new signage for Leyburn that would be needed when the Bedale bypass is built.
Cllr Walker and the Deputy Clerk had both attended the Shawl Meeting. The grazing had been offered to Mr Bainbridge once more and the Group was considering planting three small trees lower down on Chapel Flatts on the western side.
2854. CORRESPONDENCE & REPORTS
a. Richmondshire Community News - September, 2013
b. Clerks & Councils Direct – September 2013
c. YLCA – Richmondshire Branch minutes and agenda
d. Leyburn & Mid Wensleydale Business Assoc - Minutes meeting 10th Sept 2013
e. Richmondshire Funding & Grants News – Sept 2013
f. YLCA - Openness & transparency on personal interests – Guidance for Councillors
g. RDC - Notice of Review of Polling Districts and Polling Places, consultation period from 1st October 2013 until 3rd January 2014. It is unlikely that Thornborough Hall would be removed as a venue.
h. RDC - Notice of Community Governance/Parish Review of the Parish arrangements for District of Richmondshire, consultation period from 1st October 2013 until 3rd January 2014. The review may involve creating new parishes and grouping parishes under a common Parish Council. Since this will mostly affect small communities, Leyburn is likely to remain unchanged.
i. Leyburn Bonfire on Shawl Playing Fields - 5th November 2013 with fireworks at 7 pm.
j. NYCC - Parking restrictions on Brentwood: Request for Councillors' opinion about parking restrictions for the entrance section of Brentwood. It was agreed that the problem area is further along after the junction and so NYCC Highways will be asked if it is possible to put yellow lines along one side of the road to prevent parking there between 8 a.m. and 6 p.m. from Monday to Friday.
k. Tour de France Group – Request for permission to use all three town squares for activities/stalls etc during the Tour de France visit to Leyburn on 5th July 2014. Permission was granted in principle but the Town Council would need more information nearer to the time.
l. Leyburn Community First Responders - Councillors considered a request for a contribution toward the First Responder Scheme to help provide equipment i.e. another bag of equipment. Currently just one bag is shared by 13 First Responders. Councillors agreed to pay for one bag from the Thornborough Hall account.
m. Dales Festival of Food and Drink - Councillors gave permission for the Festival of Food on 3rd, 4th, 5th May 2014 in the field opposite Tennants, Harmby Road.
n. Dales Festival of Art - Councillors gave permission for the Festival to use the whole of the Market Place for the Dales Festival of Art on 3rd, 4th & 5th May 2014.
o. Dales Festival of Art – Councillors discussed the request for a contribution towards the Festival of Art 2014 event. It was agreed not to make a financial donation towards the event since the Town Council is already contributing by allowing the Festival to use the town squares and Thornborough Hall if required.
p. Lower Wensleydale Area Partnership's 'Branding & Promotions Sub Group' – Councillors discussed the request for a contribution of £1,250 to further support the work of the Branding sub group. It was agreed to do this and include this in the precept.
q. Wensleydale Round Table - Councillors agreed to donate £600 from the Thornborough Hall account towards the fireworks display this year.
r. NYCC Richmondshire Area Committee - There is still a vacancy for a mid Wensleydale and Leyburn representative on the Area Committee. This can be a member of the Public.
2855. THORNBOROUGH HALL
The new gas boiler is now installed and running.
a. Councillors gave approval for the new top floor water heater as per the price given at the Thornborough Hall Meeting held on 14th October 2013.
b. Councillors gave approval for the supply and fitting of vertical blinds as per the price given at the Thornborough Hall Meeting held on 14th October 2013.
c. Councillors agreed to set up a new contingency account at HSBC for Thornborough Hall and transfer £2,000 from the Thornborough Hall current account to open it.
a. 13/00486/AA Full planning for new porch extension, Chapel House, Railway Street. Granted
b. 13/00513/VAR Variation of Condition No 17 of planning permission to allow the inclusion of fascia and soffit details to eaves of approved Herontree Range Buildings, Land off Whipperdale Bank, Moor Road. Granted.
c. 13/00486/AA Advertisement consent for a hanging sign, fixed sign and fascia sign, Bolton House, Market Place. Granted
d. 13/00553/AA Advertisement Consent for display of 3 hanging signs at
4 Commercial Square.
e. 13/00556/AA Advertisement Consent for 8 signs at Farmway Ltd, Herriot Court.
f. 13/00571/Full Full planning for single storey extension to provide porch at Button Barn, Wensley Road.
Councillors had no objections to the above applications.
2857. CHRISTMAS LIGHTS & FLORAL DECORATIONS
The Christmas lights tender for 2013 was awarded to E & P Electrics Ltd.
a. Councillors approved the accounts as attached.
b. The External Auditor's Certificate and Opinion for the 2012 – 13 audit has been received.
2859. EXCHANGE OF INFORMATION
Several streetlights are off near to the Dale Grove roundabout.
A lorry passing there each morning at about 6.30 a.m. sounds its horn and if the lorry can be identified then the matter will be passed to the Police since this is not permitted before 7.00 a.m.
An unlit street light on Brentwood below the Surgery will be reported.
Large cars regularly reverse across the narrow pavement outside the laundrette but Councillors did not want to go to the expense of fitting bollards there to prevent this.
2860. DATE OF NEXT MEETING: Monday, 18th November 2013 in the Oak Room, Thornborough Hall at 7.00 p.m.
By Order of the Council.
The meeting was re-convened after item 12 with the press and public excluded in accordance with the Local Government Act 1972 para 12 Schedule 12A part 1 in order to discuss staffing matters.