A Meeting of the above named Council convened by the Council was held in the Oak Room, Thornborough Hall on Monday, 18th May 2015 at 7.00pm.
Present: Cllr Walker Cllr Bainbridge
Cllr Begley Cllr Borman
Cllr Harper Cllr Medley
Cllr Pace Cllr Sanderson
District Cllrs Duff and Sedgewick
PCSO R. Braddick
PC Julian Sutcliffe
3109. ELECTION OF TOWN MAYOR - Cllr Walker proposed herself, this was seconded by Cllr Bainbridge and Cllr Borman proposed himself, this was seconded by Cllr Pace. A vote was taken with 2 in favour of Cllr Borman and 4 in favour of Cllr Walker. Councillor Walker was duly elected as Mayor.
3110. PUBLIC REPRESENTATIONS
District Cllr Duff expressed his pleasure at being re-elected as District Councillor for Leyburn and looked forward to working with the Town Council once again.
District Cllr Sedgewick was welcomed to the Town Council meeting by the Mayor and she too looked forward to working with the Town Council.
Mrs Sheila Simms reported problems recently whilst waiting at the market shelter for buses. Two men were drinking and smoking in the shelter and also using offensive language which meant bus users were waiting outside rather than using the shelter. She asked if no smoking signs could be put up in the shelter. Councillors were concerned to hear this and agreed to put up no smoking signs and also no drinking of alcohol signs in the shelter. The Town Council will monitor this situation.
PC Julian Sutcliffe the new Beat Manager for Leyburn introduced himself and hoped to attend future meetings. PC Sutcliffe also asked if the Town Council would look at increasing the size of the Police parking area in Grove Square
3111. APOLOGIES - There were no apologies.
3112. To receive any Declaration of Interest under the Council's Code of Conduct or Members' Register of Interest. There were no Declarations of Interest.
3113. APPOINTMENT OF OFFICERS, REPRESENTATVIES AND WORKING PARTIES
a) Deputy Town Mayor - Cllr Borman proposed himself, this was seconded by
Cllr Sanderson was proposed by Cllr Walker and seconded by Cllr Bainbridge. A vote was taken with 2 votes to Cllr Borman and 3 to Cllr Sanderson. Cllr Sanderson was duly elected Deputy Town Mayor
b) Planning Working Party - This Working Party has now been replaced by Standing Order 10B which states procedures to be followed in dealing with Planning applications.
c) Cemetery Working Party – Cllrs Medley and Walker
d) Market Working Party - Cllrs Begley and Pace
e) Shawl Fields Management Group – Cllrs Walker, Medley, Harper and Pace
f) Playing Field – Cllrs Begley and Harper
g) Employers/Employees – Cllrs Walker and Sanderson
h) Lower Wensleydale Area Working Partnership - Cllr Pace
i) Leyburn Town Team - Cllr Medley
3114. MINUTES OF MEETING held on Monday, 20th April 2015 were approved as a correct record.
3115. CLERK'S REPORT
A reply from NYCC Highways to a letter reporting defects to speed bumps on Brentwood and Wensleydale Avenue and potholes on Wensleydale Avenue had been received. The reply stated that although defects and potholes are evident these do not currently meet the intervention level for repairs. Cllr Borman commented that he had also made representations to Highways on this matter.
A Library Consultation Update had been received from NYCC. More than 8,000 people had responded to the Consultation and a report, which will include feedback and recommendations for the future, is now being prepared. The report will be on the website www.northyorks.gov.uk/libraryconsultation the week commencing
25th May 2015.
The Soroptimist International Richmond and Dales Group had sent an invitation to Town Councillors to attend a club meeting on 18th June at the Kings Head Hotel, Richmond when the speaker would be Julia Mulligan, Police and Crime Commissioner for North Yorks. Any Councillor wishing to attend should let the Clerk know before 12th June.
A request to place tables and chairs on Town Council land outside 27 Market Place, Leyburn had been received too late to be included on the agenda. The applicant was to open a tearoom and bespoke cake shop and would require outdoor seating. Further information on number and type of tables and approx area needed had been requested. This matter will be put on the June agenda.
A copy of a letter from a member of the Town Team to the Police reporting cars parking illegally on the footpath from the main road to Thomas the Bakers on which new bike racks had recently been installed. This parking is making the bike racks unusable. Suggestions were made to place bollards down the side of the pavement or paint the words " no parking" on the pavement. However after discussion it was decided to hold a site meeting to discuss this problem and bring the matter back to the June meeting of the Council. The Clerk will arrange a site meeting.
3116. REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
Cllr Bainbridge had attended the monthly Town Team meeting. The Team was now considering using their COF funding on refurbishing finger posts and replacing and installing new freestanding notice boards in the Town. The siting of a new notice board on the footpath to Thomas the Bakers near the bike racks was being considered, as this may help to stop the illegal parking in that area.
The Team Team was looking to provide a plaque to commemorate the Tour de France which could be placed on the new bike racks. The Rotary Club was to sponsor a competition for students from the Wensleydale School to design a plaque regarding this with a view to the winning design being placed on the bike racks.
Cllr Borman asked if the Town Team would look at updating the old Leyburn Town Trail leaflet
3117. CORRESPONDENCE & REPORTS
a. White Rose Update – April 2015
b. NYCC - Extra Care Housing, Leyburn - April 2015
c. Dales Integrated Transport Alliance - Information Booklet on work of DITA
d. Leyburn & Mid Wensleydale Business Association - Minutes of March 2015 meeting
e. Update from Leyburn First Responders
Re. item (a) Cllr Sanderson asked that further information be obtained on the article regarding "Neighbourhood Planning Grants available", as he felt Leyburn now needed a Town Plan. All Councillors agreed with this and Councillor Borman proposed forming a Working Party to look at drawing up a Town Plan. The matter will be placed on the June agenda.
f. YLCA Richmondshire Branch Meeting - Oak Room on Thursday, 4th June 2015 at 7 pm. A copy of the agenda will be circulated to Councillors when this is available.
g. Standing Orders: Councillors agreed to adopt Standing Orders 10A,10B and 10C
h. Update on co-option of Town Councillor. There had been two applicants for this position. Interviews would be arranged with the candidates before the next Town Council meeting.
i. NYCC – Proposed amendment to Waiting Restrictions A684 Harmby Road/A6108 Middleham Road - Councillors agreed to the extensions to the Waiting Restrictions on A684 Harmby Road/A6108 Middleham Road.
j. NYCC - Proposed amendment to parking arrangements – North Side, Commercial Square, and Leyburn - Councillors agreed to Option 2 but would ask that the proposed disabled bay be moved to the bottom bay and that all shops on this row be consulted regarding the provision of a loading bay.
k. NYCC – Proposed road markings in Commercial Square: 'KEEP CLEAR' road markings at lower end of Shawl Terrace. Councillors agreed to the road markings with the exception of the curved "H" Bar Keep Clear marking from Dalesman Club around into Shawl Terrace.
l. YLCA training sessions for new Councillors at a cost of £45 per head. Cllrs Harper, Pace, Medley, Begley and Sanderson will attend training sessions.
m. Councillors granted the request from Leyburn Bowling Club to hold a car boot sale at Craken House Farm Field, Harmby Road on Sunday, 2nd August 2015.
n. The next Town Council Surgery will be an afternoon surgery in early June. The Clerk will liaise with Councillors to set a date and time.
o. Future planning application by Mulberry Homes for new houses, Moor Road - Councillors all voted in favour of holding an informal pre-application meeting with the developer. Cllr Borman asked that representatives from Yorkshire Water, Leyburn Doctors Surgery and District Councillors be invited to attend. The Clerk will now go ahead and arrange this meeting.
a. 15/00162/Full Full planning for internal alterations to the annex including a new roof light and flue through the garage roof, West End House, Riseber Lane. Granted.
b. 15/00132/Full Full planning for installation of 10 x all black solar panels on the roof to the south elevation, 6 Brentwood. Refused
c. 15/00247/Full Full planning for construction of 2 dwellings at Prospect Villa,
16 St Mary's Mount, Richmond Road. To ratify comments sent 21st March, 2015 to RDC Planning.
d. 15/00236/Full Full planning for replacement of existing upper floor sash window with a similar wooden frame sash window with double glazing pane and reinstate ground floor window as a wooden sash window with double glazing pane at
2 Shawl Terrace.
e. 15/00264/Full Full planning for erection of garage and store at Rock Castle, Moor Road.
f. 15/00112/Full Full planning for proposed general purpose livestock building at Washfold Farm, Moor Road,
With regard to item (c) Councillors felt that this plot was only suitable for one house and would object to two. The vehicular access in that area is very limited and there could be traffic problems especially at the start and end of the school day. Neighbours' opinions should also be taken into consideration.
Councillors had no objections to items (d), (e). and (f).
It was agreed to allow Mr S. Chestnutt of Barnard Castle to attend the Market as a casual trader to sell gourmet sausages. Cllr Begley requested that the Market Rules for Traders and the Council policies on Market applications be reviewed. This matter will be placed on the June agenda. A policy for allowing Political stands on the Market Place will also be discussed.
a. Public inspection of Town Council accounts for the year ended 31st March 2015 is by appointment from 8th May to 5th June 2015.
b. Councillors approved the accounts as attached with the exception of Cllr Borman who wished it to be noted he opposed the accounts.
c. Councillors approved the addition of Councillor Ian Pace as cheque signatory.
3121. EXCHANGE OF INFORMATION
Cllr Borman reported that he had being missing from several meetings due to ill health. He stated that he now wished to put all his grievances with the Mayor and Clerk and the involvement of Solicitors in the past, and to make a new start. The Mayor was pleased to hear this and also agreed a new start was the way forward. The Mayor reminded
Cllr Borman that he would have to abide by the Town Council Standing Orders.
Cllr Borman requested a response to his outstanding queries.
Councillor Begley had received a letter from a resident of the Town asking for the Town Council office hours to be reviewed. Councillors were happy for this to be discussed at the June meeting.
Councillor Pace reported weeds growing through the newly laid tarmac on Love Lane and asked that the Contractor be contacted regarding this.
3122. DATE OF NEXT MEETING: Monday, 15th June 2015 in the Oak Room, Thornborough Hall at 7.00 p.m.
By Order of the Council.