A Meeting of the above named Council convened by the Council was held in the Oak Room, Thornborough Hall on Monday, 17th November 2014.
Present: Cllr Walker Cllr Bainbridge
Cllr Begley Cllr Borman
Cllr Parry Cllr Harrison
Cllr Harper Cllr Sanderson
District Cllr Duff
County Cllr Harrison-Topham
The Chairman welcomed the new Town Councillor, Miss Charlotte Harper. The second Councillor selected by co-option is Mr Ian Pace but unfortunately he was unable to attend tonight's meeting.
3029. PUBLIC REPRESENTATIONS
Mrs Sheila Simms wondered if the market shelter could be tidied up by being repainted inside. Funding could possibly come from small grants currently available.
3030. APOLOGIES were received from Cllr Pace and District Cllr Butler.
3031. To receive any Declaration of Interest under the Council's Code of Conduct or Members' Register of Interest: Cllr Parry declared an interest re. item 6(k) and Cllr Bainbridge declared an interest re. item 6(i).
3032. MINUTES OF MEETING held on Monday, 20th October 2014 were approved as a correct record.
3033. CLERK'S REPORT
The Clerk had looked at the end wall of the Old Town Hall with a view to having a second public notice board put up there. There was little space and most of the cost of a new one would have to be met by the Town Council. This matter will be brought to the next meeting. Cllr Begley offered to allow the public to use a board that he can put up on the door adjacent to his premises at the Black Swan in the Market Place.
The Council had received a reply from Richmondshire District Council regarding the maintenance of landscaped areas by the developers of new housing estates. Nowadays the responsibility for this is expected to be for perpetuity and is included in planning permissions.
Repairs are being carried out to Middleham Bridge this week and road closures will only take place at night.
3034. REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
Cllr Parry had attended a meeting of the Leyburn Patient Participation Group. The government had given £2.4 million to be used over a large area of North Yorkshire, including this area. Certain outpatients clinics are to be held in Leyburn. Starting in early 2015 it is also hoped to hold evening surgeries twice a week.
The Clerk had attended a meeting at Richmond concerning the 2015-16 precept arrangements. The Parish Grant Scheme will continue for a third year.
Five members of the Shawl Fields Management Group had planted nearly 400 hedge whips on the Shawl.
3035. CORRESPONDENCE & REPORTS
a. Clerks & Councils Direct – November, 2014
b. Market Times – October 2014
c. NYCC – Extra Care Housing – October 2014 newsletter
d. Leyburn & Mid Wensleydale Business Association - Minutes of Sept. 2014 meeting
e. NYCC - Library Service Public Consultation will run for 3 months from 3rd November 2014 until
8th February 2015. Information and an online survey are available on the website www.northyorks.gov.uk/libraryconsultation. Hard copies will be available in libraries. There will also be a drop-in consultation event at Leyburn Library from 2 – 6 p.m. on Thursday, 27th November. It is vital that people fill in the consultation forms. The Clerk had met with Library Service representatives and had been told that from 2017 it was intended that Leyburn Library would be run entirely by volunteers with no paid County Council Librarians in attendance. The Library Service would continue to supply the books but would not be able to fund the premises in any way i.e. neither pay rent nor rates. County Cllr Roger Harrison-Topham felt that it was very unfair that the Leyburn Library had come under attack for the second time in three years. He felt strongly that cuts could be moved to other areas of the County Council's spending. It was agreed that after the drop-in consultation had taken place on the 27th November, a letter would be sent from the Town Council strongly objecting to further cutbacks here and reminding the County Council of the services that the Town Council has already had to take on i.e. running public toilets in the town centre and taking over another playpark.
f. Changes to the County Council highway grass cutting service - There will be a 95% reduction in urban grass cutting from April 2015. In Leyburn only the grass at main road junctions will be cut and no roadside verges will be cut. District Cllr Duff will find out which of the District Council verges will continue to be maintained. Cllr Parry would like this to be considered when the precept is set for the next financial year.
g. Speeding cars on Middleham Road – Sgt. Grainger had not responded to this yet. Cllr Sanderson felt very strongly that occasional speed checks should be carried out as a deterrent. Concerns were voiced about the very dangerous narrow stretch of Middleham Road with its high concrete sides. A letter will be sent to Highways about this and they will also be asked to remind contractors on Harmby Road to clean mud off the road outside the building site.
h. Review of the further requirement for a Correspondence file in the office – This has not been used at all and therefore it was agreed to end the file.
i. Leyburn Town Team - Councillors agreed to the request for a letter of support for the Town Team application for COF funds for professional benchmarking research and activities to promote Leyburn and help increase visitor numbers and visitor spending.
j. Great North Air Ambulance – Councillors agreed to make a donation of £50.
k. Dales Festival of Food and Drink - Councillors granted permission for the Festival of Food and Drink to be held on 2nd, 3rd and 4th May 2015 in the field opposite Tennants Auction Centre on Harmby Road.
l. Dates for Councillors' Surgeries – These will begin in January and the Clerks will suggest a suitable day and time.
m. Office closure for Christmas and New Year - Councillors approved the closure on 29th, 30th and 31st December. The Office will re-open on Friday, 2nd January 2015.
3036. THORNBOROUGH HALL
a. The gardening tender for Thornborough Hall was awarded to Horton Landscaping for 2015.
b. Date for next Thornborough Hall Meeting – This will take place at 6.30 p.m. on 19th January 2015 before the Town Council Meeting.
c. Oak Room hire rates for 2015 – These will remain the same.
a. 14/00643/Full Full planning for excavation to form slurry Lagoon, Washfold Farm, Moor Road. Granted
b. 14/00644/Full Full planning for construction of general purpose agricultural building, Washfold Farm, Moor Road. Granted
c. 14/00648/Full Full planning to replace two windows, replace cladding above door and installation of two sun tunnel roof lights (retrospective), Rose Cottage, 6 Quarry Hills Lane. Granted
d. 14/00800/Full Full planning for single storey side extension with mezzanine floor at 45 Brentwood.
e. 14/00772/Full Full planning for proposed sun lounge and detached garage at
10 St Matthew's Close.
f. 14/00748/Full Full planning for amendments to windows, new internal partitions, removal of internal partitions and new structural openings to first floor; change of use of Old Mill section to residential at Walk Mill, Mill Lane.
Councillors had no objections to the above applications.
a. Christmas week market will be held on Tuesday, 23rd December 2014.
b. Northern Dales Farmers Market will no longer be coming to Leyburn due to a drop in their stall numbers.
3039. PLAYING FIELDS
Councillors discussed a request from James Cox for permission to use the lower area of the Shawl Playing Field to hold Boot Camps six days a week (Tuesday – Sunday) with three two- hour sessions per day. It was felt that this was not a suitable activity for the Playing Field since it is commercial and young children often visit the playground alone.
Update on price for shrubs – No prices have been received yet.
3041. CHRISTMAS LIGHTS & FLORAL DECORATIONS
The Christmas Fair and Christmas lights switch-on will be held on Saturday, 6th December 2014 in the Market Place.
a. The Internal Auditor has resigned. A new Auditor will be appointed in 2015.
b. Councillors approved the accounts as attached.
3043. EXCHANGE OF INFORMATION
Cllr Borman had reported two broken manhole covers on Brentwood to Highways.
Cllr Borman suggested that in future all proposals at meetings do not need to be seconded. The Clerk will look into this.
Cllr Begley passed on Mrs Wink's reminder to the Council that some trees offered to the Council were still awaiting removal from her garden.
Cllr Begley requested that the Council informs Market Place businesses when cones are to be put out for the Christmas lights contractors.
Highways will be asked to repaint the roundabout at the Bolton Arms.
Cllr Parry asked if a small channel could be incorporated in the proposed resurfacing of the end of Love Lane to carry away any surface water and that the camber of the tarmac also prevents water running towards the house located there.
Cllr Begley informed Councillors that a special plaque to commemorate the Tour de France passing through the town is to be mounted on the wall to the left of the Black Swan.
3044. DATE OF NEXT MEETING: Monday, 15th December 2014 in the Oak Room, Thornborough Hall at 7.00 p.m.
By Order of the Council.