A Meeting of the above named Council convened by the Council was held in the Oak Room, Thornborough Hall on Monday, 20th October 2014.
Present: Cllr Bainbridge Cllr Begley
Cllr Sanderson Cllr Harrison
District Cllr Butler
Mr David Poole talked to Councillors about the 'Tuesday Club' which will be held every second and fourth Tuesday at The Old School House, Richmond Road, Leyburn from 2.00 – 5.00 p.m.. This will start on 25th November. The club is aimed at people living alone, probably aged between 60 and 85 years old, and is intended to help to combat isolation. It will be funded for the first year by North Yorkshire County Council. During the 'Tuesday Club' there will be refreshments, including a light meal, and an activity. Transport can be arranged to bring people to the Old School House and to take them home afterwards if needed, and all those who attend are asked to pay £2. Anyone interested should ring 01969 624510 and any volunteers who can help would also be welcome. Councillors thought it was an excellent scheme and the Chairman thanked Mr Poole for attending the meeting.
3014. PUBLIC REPRESENTATIONS
Mrs Sheila Simms asked the Town Council if it would be possible to put up an additional noticeboard on the end of the old Town Hall for posters etc.
District Cllr Butler informed the Council that Richmondshire District Council would be voting on the 21st October to decide whether or not to have a second polling station in Leyburn in the Methodist Hall. The Town Council had not requested this.
3015. APOLOGIES were received from District Cllr Duff and Cllrs Walker and Borman who were both unwell.
3016. To receive any Declaration of Interest under the Council's Code of Conduct or Members' Register of Interest – Cllr Sanderson declared an interest in items 6 (s), (t) and (u).
3017. MINUTES OF MEETING held on Monday, 15th September 2014 were approved as a correct record.
3018. CLERK'S REPORT
NYCC Highways will repair Harmby Road near to the entrance to Dave Hudspeths Carpets.
North Yorkshire County Council is consulting until 17th November on their 'Care and Support where I Live' Strategy which is intended to allow people to live independent, healthy and fulfilling lives. The Strategy can be viewed at www.northyorks.gov.uk/careandsupportstrategy or by requesting a hard copy by writing to HAS Consultation, Room 18, County Hall, Northallerton DL7 8AD.
The Town Council had received the winter timetable for the Little White Bus service.
Richard Webb from Health and Adult Services at North Yorkshire County Council had informed the Town Council that Broadacres have met with the physiotherapist and podiatrist from Brentwood Lodge to find out what their future plans are.
Sgt. Stuart Grainger from Leyburn Police Station had responded to an email concerning the short hours that the front desk is open to the public. He is hopeful that there will soon be a permanent part-time member of staff to man the desk but this has not been confirmed yet.
The Clerk will be meeting representatives from the NYCC Library Management Team to discuss the future budget of the library and a consultation which will run from
3rd November until 8th February 2015. New volunteers to help run the library on weekday mornings are always welcome and anyone interested should contact the Town Council Office.
The Rev. Michael Hepper had reported that the replacement St Matthew's Terrace sign, previously fitted on the church railings, will soon be in place on the garden wall at the end of the Terrace if the owner of the property gives his permission.
3019. REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
Cllrs Parry and Sanderson had attended the recent Lower Wensleydale Area Partnership Meeting. There was still the sum of £1,250 available to spend by 3rd December through the small grants scheme (max. £500). The money previously set aside to resurface the narrow lane next to Thomas the Bakers shop cannot now be used for this purpose since the lane has been sold to a private owner. The funding would therefore be used for two alternative projects in town: to resurface the end of Love Lane where the ground is very rough and to construct new signs for the town entrances. Prices will be obtained. The work of the Branding Group is now nearly complete and members are concentrating on the future sustainability and sponsorship for the website.
Cllrs Bainbridge and Borman had attended a Councillor training evening organised by the YLCA.
Cllr Bainbridge had attended a Town Team Meeting. The group will apply for funding for various projects through the Community Opportunities Fund. Bike racks will be installed outside the tourist information office and the Thomas the Bakers shop.
The Shawl Fields Management Group had met and discussed the planting of the 420 hedge plants that the group has been awarded thorough the Woodland Trust.
3020. CORRESPONDENCE & REPORTS
a. Clerks & Councils Direct - Sept 2014
b. White Rose Update - Sept 2014
c. House of Commons Library – Town Councils
d. YLCA - Minutes of Meetings at Leyburn, Richmond & Wetherby
e. Richmondshire Funding & Grants News
f. Leyburn & Mid Wensleydale Business Assoc. – July Minutes
g. The Act of Remembrance will be held in the Market Place on Sunday, 9th November at 10.45 to be followed by a service at the Methodist Church and a smaller gathering on Tuesday, 11th November at 11 a.m. in the Market Place.
h. Vacancies for two Town Councillors – These can now be filled by co-option. Interested parties should write to the Town Council giving their details by noon on Friday, 7th November 2014.
i. Councillors received the letter of resignation from Councillor Iain Bell. A letter of thanks will be sent.
j. The dates for Councillors' surgeries will be arranged at the November Meeting. Councillors approved the consolidated rules.
k. Councillors agreed to adopt the new Standing Order regarding recording at Council Meetings following new regulations to amend Section 1 of the Public Bodies (Admissions to Meetings) Act 1960.
l. Councillors agreed to revoke Standing Order no. 1 (m), which prohibited recording at any meeting.
m. Councillors agreed to adopt new Standing Order 4 (g) to cover the procedure for Councillors to use to request that items are added to the agenda. The agreed wording is as follows: A Councillor who wishes to put an item on the agenda of the next meeting can do so either during the preceding full meeting of the Council, as a verbal request, or submit such a request for an item to be included on the agenda of the next meeting in writing, either by post or email to the Town Council Office at least ten days before the next Council meeting. Any such request will be considered by the Chairman and Clerk and the decision whether or not to include that item will be taken by the Chairman and Clerk.
n. Councillors discussed new arrangements for dealing with planning applications and agreed to adopt new Standing Order 16C.
o. Councillors agreed to revoke Standing Order 16A re. Planning Working Parties.
p. Sunday morning trail bikes in the Market Place – Further discussion took place about the problems caused by the trail bike riders and it was generally agreed that the problems should not be moved to another part of town i.e. by asking riders to congregate at the auction mart instead of the town centre. The police will be asked if they can talk to them about the problems they are causing.
q. Councillors agreed with the proposed road markings for Commercial Square to prevent indiscriminate parking at the entrance to Shawl Terrace and to the additional 'no through road' sign for Shawl Terrace.
r. Councillors gave permission for the Wensleydale Round Table to hold a bonfire on the Shawl Playing Field on 5th November and agreed to make a donation of £750 towards the cost of the firework display.
s. Leyburn & Mid Wensleydale Business Association – Councillors granted permission for the use of the Market Place for the Christmas Fair and Father Christmas grotto on Saturday, 6th December.
t. Leyburn 1940's Weekend – Councillors granted permission for the use of the whole of the Market Place and also Commercial Square on 25th & 26th July 2015.
u. Leyburn 1940's Weekend – Councillors agreed to give a donation of £500 for the 2015 event.
3021. THORNBOROUGH HALL
a. Councillors agreed to a request from Salus (top floor) to take out a non-load bearing wall to the small office to provide easier wheelchair access.
a. 14/00672/Full Full planning for proposed extension to existing multi-functional Auction House to form multiuse Sensory Garden to provide external dining, events and function area for general tourism purposes at Tennants of Yorkshire, Auction Centre, Harmby Road.
b. 14/00729/Full Full planning for erection of 1.8metre high fence around all the perimeter of Garden(retrospective) at Stonecliffe, 5 Quarry Hills Lane.
c. 14/00582/VAR Variation of Condition 12 of Planning Permission ref. 13/00772/Full to allow the property to be certified to either Code Level 6 or Passivhaus Standard, 10 Quarry Hills Lane. Granted
d. 14/00617/Full Full planning for proposed sun lounge and garage,
10 St Matthew's Close. Granted
e. 14/00586/Full Full planning for proposed single storey extension to rear elevation and proposed front porch, 17 Dale Way Granted
f. 14/00579/Full Full planning to convert existing property into two dwellings, Chestnut Cottage, Harmby Road. Granted
g. 14/00605/LBC Listed Building Consent for installation of sky dish,
Trevor House, Richmond Road. Granted
h. 14/00592AA AA Advertisement consent for one fascia Sign, one goalpost/fascia sign, window graphics, frosted vinyl door and window manifestation over exposed windows and doors, One Stop Shop Withdrawn
Councillors had no objections to item (a) but with regard to item (b) it was felt that such a high fence was out of keeping with the buildings in the Conservation Area.
a. Councillors agreed to the request from Mr Paul Ham to sell sundry items of stationery, puzzle books, colouring books and craft and gift items on his stall provided that these are not already part of the stock of the ink jet stall.
a. It was agreed to purchase shrubs for the Cemetery border next to the road. Advice and prices will be sought and brought back to the November Meeting for approval.
3025. CHRISTMAS LIGHTS & FLORAL DECORATIONS
a. The Christmas lights tender for 2014 was awarded to E & P Electrics from Bedale.
a. Councillors approved the accounts as attached.
b. The External Auditor's Certificate and Opinion for 2013 – 14 has been received.
c. Councillors approved the addition of Cllrs Begley and Sanderson as cheque signatories.
3027. EXCHANGE OF INFORMATION
Cllr Parry suggested that the trial for holding a correspondence file in the office should continue for one more month and then be reviewed.
The Town Council had still not been informed as to which areas of grass in town would continue to be cut by the District Council or NYCC during the next financial year.
Cllr Sanderson was very concerned about speeding cars on the Middleham Road. This matter will be included on the November agenda.
Cllr Begley reported that a member of the public had received abuse from a stall holder when she parked her car between stalls on the Friday market trading area. Whilst rudeness would not be condoned, motorists do not have a right to park amongst the stalls in the Market Place on Fridays.
Cllr Sanderson had spoken to the owner of Leyburn Hall about any remaining evidence of an old chapel within the grounds. Nothing remains except a very old stone doorway which may possibly have come from a chapel of ease.
3028. DATE OF NEXT MEETING: Monday, 17th November 2014 in the Oak Room, Thornborough Hall at 7.00 p.m.
By Order of the Council.