A Meeting of the above named Council convened by the Council was held in the Oak Room, Thornborough Hall on Monday, 15th September 2014.
Present: Cllr Walker Cllr Bainbridge
Cllr Bell Cllr Borman
Cllr Parry Cllr Sanderson
District Councillors Butler and Duff
3003. PUBLIC REPRESENTATIONS
Mrs Sheila Simms was concerned that the NHS services currently using Brentwood Lodge will not be properly represented at the new extra-care facility to be built. Volunteers are needed to staff the front desk at the Police Station and the youth club may have to close. She urged the Town Council to be pro-active in addressing these problems.
District Cllr Duff informed Councillors that building work on the new extra-care facility would soon start.
3004. APOLOGIES were received from Cllr Harrison and Cllr Robinson. The Clerk read out a letter of resignation from Cllr Robinson who was standing down for work commitments and personal reasons. Councillors acknowledged Cllr Robinson's hard work for the Town Council, especially during the time that he was Chairman.
3005. To receive any Declaration of Interest under the Council's Code of Conduct or Members' Register of Interest – Cllr Bell declared an interest in the matter of Shawl Terrace/Commercial Square road markings.
3006. MINUTES OF MEETING held on Monday, 18th August 2014 were approved as a correct record.
3007. CLERK'S REPORT
An attempt had been made to break into the Shawl moneybox during the night of Thursday, 11th September. The Police had caught the culprit but anyone with further information should contact the Town Council Office.
The Clerk and Cllr Bell had met with Ian Beighton from NYCC Highways to discuss the problem of vehicles blocking the way to Shawl Terrace and Smithy Lane from Commercial Square. Hatched markings had been suggested and this would be put onto the October Agenda for discussion.
Repair works to the masonry on Middleham Bridge will begin on 10th November and the work will last for four weeks.
The Lower Wensleydale Area Partnership could no longer use the funds allocated for the resurfacing of the lane next to the Thomas the Baker shop since the lane has now been sold and the funding cannot be used for private property. The Partnership was seeking suggestions as to how the money could be used.
The Council had received a summary of proposals for the renewal of bus contracts. The 155 and 156 service may be reviewed once the future of the Little White Bus service is discussed.
A resident of Woodside had informed the Town Council that the Sunday morning trial bikes had previously used the Auction Mart for parking and this had caused noise problems for the residents of that vicinity. It was agreed that this would be discussed again at the October meeting.
The Superfast North Yorkshire team will be visiting the Market on Friday,
10th October and the fibre broadband bus will be in the Market Place on Wednesday,
Richmondshire District Council has arranged to have the old St Matthews Terrace street sign re-made.
The Clerk has made initial inquiries about the installation of power points in the Market Place for the Friday market traders. This will be brought to a future meeting when further information has been obtained.
Councillors thanked Frank Knowles for the superb framed photograph of the Tour de France coming through Leyburn. This will be mounted on the wall in Thornborough Hall.
3008. REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
Cllr Bell also commented on the NYCC Highways meeting held in Commercial Square.
3009. CORRESPONDENCE & REPORTS
a. Richmondshire Community News – August 2014
b. An election for the remaining Town Councillor seat was held on 11th September and Richard Sanderson was the winning candidate. Cllr Walker welcomed him to the Town Council.
c. Councillors agreed to accept the draft terms and conditions under which Councillors may hold a surgery for electors and also to combine this with additional suggestions made by Cllr Parry. A regular surgery would be held every two months and would be attended by at least two Councillors.
d. To discuss motion proposed by Cllr Borman: 'I propose that the standing orders are amended as follows: A Councillor who wishes to put an item on the agenda of the next meeting can do so either during the preceding full meeting of the Council, as a verbal request, or submit such a request for an item to be included on the agenda of the next meeting in writing, either by post or email to the Council office at least ten days before the next Council meeting'. There was no seconder for this proposal.
e. Councillors did not agree to the formation of a working party to bring the existing Standing Orders up to date (item requested by Cllr Borman). The new NALC Standing Orders were adopted in 2013 and additional Standing Orders can be added at any time.
f. Councillors did not agree to the introduction of a dress code for Town Council meetings (item requested by Cllr Borman).
g. Councillors did not agree to the holding of a regular Community Service at St Matthews Church nor to the appointment of an Honorary Council Chaplain (items requested by Cllr Borman).
h. Councillors did not agree to consult Yorkshire Water further re. sewerage problems on Brentwood (previously raised by Cllr Borman).
i. Councillors agreed to the proposed disabled parking bay on Woodside, Leyburn.
j. Councillors discussed further a plaque in Market Place to commemorate the Tour de France bike race. The Clerk will find out if any funding is available from the TDF legacy fund and Cllr Sanderson will ask members of the Business Association for their suggestions.
a. 14/00648/FULL Full planning permission to replace two windows, replace cladding above door and installation of two sun tunnel roof lights (retrospective) at Rose Cottage, 6 Quarry Hills Lane, Leyburn.
b. 14/00643/FULL Full planning permission for excavation to form slurry lagoon at Washfold Farm, Moor Road, Leyburn.
c. 14/00644/FULL Full planning permission for construction of general purpose agricultural building at Washfold Farm, Moor Road, Leyburn.
d. NYCC Highways Middleham Bridge Application for listed building consent (repairs).
With regards to item (b) Councillors were concerned that some details were missing from the plans sent to the Town Council and this must be followed up. Councillors had no objections to the other items.
Councillors approved the accounts as attached. Cllr Borman questioned the legality of using a tenant of Thornborough Hall as the Internal Auditor for the Annual Accounts. This will be checked.
3012. EXCHANGE OF INFORMATION
Cllr Borman drew the Council's attention to old relics from a Chapel of Ease on Leyburn Shawl that may now be in the grounds of Leyburn Hall. Cllr Sanderson will ask the owner of the Hall about these.
Cllr Borman was concerned that the ice cream van has parked across the disabled bays in the Market Place and suggested that it parks further up in the no parking area instead.
Cllr Borman had looked at the electricity arrangements for market traders in Richmond.
Cllr Sanderson suggested that the Town Council seeks funding to help with the cost of installing electricity in the Market Place and possibly sets up a charging point for electric cars at the same time.
3013. DATE OF NEXT MEETING: Monday, 20th October 2014 in the Oak Room, Thornborough Hall at 7.00 p.m.
By Order of the Council.