A Meeting of the above named Council convened by the Council was held in the Oak Room, Thornborough Hall on Monday, 16th December 2013 at 7.00pm.
Present: Cllr Walker Cllr Waites
Cllr Bainbridge Cllr Bell
Cllr Denison Cllr Harrison
Cllr Parry Cllr Robinson
District Cllrs Duff and Butler
2876. PUBLIC REPRESENTATIONS
Mr John Begley felt that if the Town Council removed any of the parking spaces then this would take away business from the town.
Keith Garrard from Milners of Leyburn was also concerned about any reduction in spaces and he hoped that the Town Council would consult the Business Association before taking any action.
Richard Sanderson also hoped that the Town Council would consult the Business Association before taking any action. The parking spaces within the town's squares were even more important now that the new parking warden was zealously issuing parking tickets throughout the town.
Ian Leathley worried that taking away spaces would cost jobs and also commented on the problems caused by the new parking warden.
Mrs June Fielden asked if the various old metal seats around the town could be painted to smarten them up.
2877. APOLOGIES – There were no apologies.
2878. To receive any Declaration of Interest under the Council's Code of Conduct or Members Register of Interest – Cllr Denison declared an interest in item 6(e).
2879. MINUTES OF MEETING held on Monday, 18th November 2013 were approved as a correct record.
2880. CLERK'S REPORT
A few stalls would be located in the top area of the Market Place on Christmas Eve. Unfortunately Northallerton's market day had been moved to the 24th December so most traders would be there.
NYCC Highways would be issuing a formal consultation letter re. the proposed waiting restrictions at the west end of Brentwood. In response to comments received during the consultation about waiting restrictions adjacent to the Medical Centre, it had been decided to extend the proposed length of waiting restrictions and a revised consultation letter would be issued soon.
NYCC Highways had confirmed that additional streetlights would be installed on Harmby Road near the new extra care facility but these would not extend as far as Tennants auction house. A zebra crossing would also be installed on Harmby Road just to the west of Cliff Drive.
The NYCC Area Committee Meeting would take place on 18th December at Catterick Garrison.
2881. REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
Cllr Bainbridge had attended a Town Team Meeting at which the Leyburn shopping directory had been discussed as well as a shopping research questionnaire, for which funding had been granted.
Cllrs Bainbridge and Robinson had both attended a Tour de France Meeting at which the timings and events on the actual day were discussed. There is still a need for more land for camping and parking, potentially 3 – 4,000 cars are expected to come to Leyburn. Many people would be in the area from the previous weekend onwards. It had been suggested that it would be better to move the weekly market to another day that week, possibly Wednesday.
Cllrs Walker, Bell and Parry and the Clerk had met with the Chief Executive of NYCC to hold a general discussion about possible future cutbacks in funding etc. It was clear that volunteers would be needed to run many things in future. The problems of the Hawes to Northallerton bus service were also discussed and Richard Flinton promised that he would look into this.
District Cllrs Duff and Butler had attended a meeting at which the Community Opportunities Fund was discussed. In future local Councils such as Town and Parish Councils would also be expected to financially contribute towards the applications from their town.
Cllr Parry informed Councillors that the Community Opportunities Fund had now granted funding for the Lower Wensleydale Area Partnership Branding Committee.
2882. CORRESPONDENCE & REPORTS
a. White Rose Update - December 2013
b. Richmondshire Community News - December 2013
c. NYCC - Councillors had completed copies of the Household Waste Recycling Centres Questionnaire and the replies would be collated by the Clerk.
d. Councillors discussed the possible removal of approx. eight parking bays on the cobbled area below the War Memorial. This would make the pavement adjacent to the road safer for pedestrians and also improve the appearance of that section of the Market Place. The Miller Report had suggested the removal of cars from the cobbled area in order to create a more attractive pedestrian area free of cars. Cllr Waites had a proposal which would negate the need to remove eight spaces which will be proposed prior to any final agreement for all parties to consider. The cobbles need attention as well as the resurfacing required on the rest of the main area of the Market Place. The Town Council does not have sufficient funding yet from the parking donations to carry out both these projects so no changes will be made in the immediate future.
Cllr Parry appreciated the concerns of the Business Association but had spoken to some local people who would like to see an open area with flagstones adjacent to the war memorial.
The meeting was opened up to allow Richard Sanderson to speak. He too would like to see a more attractive town centre and he reminded Councillors that on many occasions he has appealed to Leyburn's employees not to park in the town squares and therefore free up more spaces for shoppers. He would like the Town Council to take over the pay and display car park so that the fees could be greatly reduced to encourage drivers to use it. He understood that the District Council had previously said that it was not willing to sell it.
Ian Leathley would also like to improve the appearance of the town but felt that this should not be at the cost of losing some parking spaces.
Cllr Robinson suggested that the Town Council makes enquiries about the pay and display car park and that the town's businesses should lobby the District Council to reduce the charges in their car park. District Cllr Butler agreed that the high charges are harming businesses in the town. Cllr Waites asked if the Town Council could review the powers within the Localism Act to see whether the charges in the car park have effected local businesses.
John Begley asked if it would be possible to fit bollards in the narrow lane adjacent to Thomas the Bakers to prevent drivers from going down there looking for the car park.
Cllr Walker summed up the discussion by stating that no action would be taken yet since the Town Council would not wish to greatly increase the precept to pay for the works required.
e. Hambleton & Richmondshire Citizens Advice Bureau - Councillors will discuss the request for a donation at the January Meeting
f. In response to a letter received from a resident Councillors agreed that it would be appropriate to designate Dale Grove as a 'No cold calling area'. Mandy Hoss will be asked for help with this application and other areas of the town may also be included.
2883. THORNBOROUGH HALL
Councillors reviewed the Oak Room charges for 2014. It was agreed to add 50p to the three lowest hourly rates and to also add £50 to the residents' wedding ceremony room hire fee.
a. 13/00613/Full Full planning for insertion of 2 windows in part of Coach House Loft, Love Lane. Granted
b. 13/00571/Full Full planning for single storey extension to provide porch at Button Barn, Wensley Road. Granted
c. 13/00553/AA Advertisement Consent for display of 3 hanging signs at
4 Commercial Square. Granted
d. 13/00700/S106 Application for modification of agreement under Section 106 of Town and Country Planning Act in respect of deletion of Clause 3 of fourth Schedule that restricts use of development authorized by planning permission 1/78/298A/PA to the first owner only at Tennants of Yorkshire, Harmby Road
e. 13/00711/Full Full planning for erection of agricultural building for general purpose storage and livestock at Hill Top Farm, Moor Road.
f. 13/00686/Full Full planning for single storey extension and new conservatory; extension of residential domestic curtilage at Flatts Farm Bungalow, Middleham Road.
Councillors had no objections to the above applications.
Councillors reviewed the market charges for 2014. It was agreed to raise the rents by 2p per square metre.
a. Councillors discussed a letter from Mrs Craddock regarding the cemetery rule that does not allow photos on headstones. This rule was introduced in 2007 at a time when mourners were placing inappropriate memorabilia on graves, which the Town Council felt undermined the dignity of the cemetery in its rural setting. At that time the Council had also received complaints about the appearance of some graves and so stricter rules were drawn up. Mrs Craddock wanted to know why a small cameo photograph on the headstone would not be allowed and yet some headstones have large, colourful, engraved pictures on them.
Cllr Robinson suggested that the cemetery rules could be reviewed again but following a lengthy discussion it was agreed that the rules should remain as they are. However, Councillors agreed to the following proposal: 'anyone who wishes to have a cameo of the deceased on the headstone will need to submit their request to Leyburn Town Council for consideration'. Therefore, Mrs Craddock will supply full details to the Town Council so that this can be discussed at the next meeting.
b. Councillors reviewed the cemetery charges for 2014 and it was agreed not to raise any of the charges.
2887. CHRISTMAS LIGHTS & FLORAL DECORATIONS
The Christmas tree lights have been off since Friday so the Clerk will contact the electricians.
a. Councillors approved the accounts as attached.
b. Cllr Bell asked if the running costs of the Kelberdale Terrace toilets could be discussed at the next meeting. The Clerk will supply a spreadsheet of those costs. The rates for the toilets are currently £1,940 p.a. and it was agreed that an appeal should be made to reduce these.
2889. EXCHANGE OF INFORMATION
Cllr Harrison had been asked why Scarborough Borough Council is receiving the revenue from parking tickets issued in the town. The contract for this service had gone out to tender and they had been awarded the contract. They were considered to be over-zealous in their ticketing.
The lights on the zebra crossing in Leyburn are not working.
Cllr Bell commented on how nice the new stonework is on the archway in the Georgian wall at Thornborough Hall.
Cllr Bainbridge thanked the organisers of the recent Christmas event in the town.
2890. DATE OF NEXT MEETING: Monday, 20th January 2014 in the Oak Room, Thornborough Hall at 7.00 p.m. Cllr Walker wished everybody a happy Christmas and good health for 2014.
By Order of the Council.