LEYBURN TOWN COUNCIL
A Meeting of the above named Council convened by the Council was held in the Oak Room, Thornborough Hall on Monday, 19th September 2016.
Present: Cllr Walker Cllr Sanderson
Cllr Begley Cllr Pace
Cllr Medley Cllr Harper
District Cllr Sedgewick
The representative from Wensleydale Railway due to attend to discuss developments planned for Leyburn Station was unfortunately unable to come to the meeting. This will be re-arranged.
3317. PUBLIC REPRESENTATIONS
No hedge cutting has taken place yet at Dale Grove and this has been reported to Persimmon. The hedges alongside the path between the railway bridge and the rugby club also require cutting back.
The mini roundabout requires painting again.
The Sunday 'Wensleydale Flyer' bus funding will run out at the end of October and more funding is being sought.
3318. APOLOGIES were received from Councillors Bradford and Harrison and District Cllr Duff. Cllr Harrison has resigned from the Town Council due to study commitments at university and so a new Town Councillor will be sought.
3319. To receive any Declaration of Interest under the Council’s Code of Conduct or Members’ Register of Interest - Cllr Borman declared an interest in item 6(b).
3320. MINUTES OF MEETING held on Monday, 15th August 2016 were approved as a correct record.
3321. CLERK’S REPORT
The YLCA Richmondshire Branch Meeting will take place at Thornborough Hall on Thursday, 13th October at 7.00 p.m.
The Hambleton, Richmondshire and Whitby CCG public consultation 'Transforming Our Communities' will close on 7th October. Information can be seen on the website hambletonrichmondshireandwhitbyccg.nhs.uk.
The next Governing Body meeting of the Hambleton, Richmondshire and Whitby CCG will take place on 22nd September at Tennants.
The RDC Rural Housing Enabler, Amanda Madden, has sent details of alternative solutions for the lack of affordable housing in the district. Councillors asked if she could be invited to address the Town Council at a future meeting.
The contractor that will carry out the refit works to the Co-op store had asked if a skip, a welfare unit and a container could be sited on the Market Place for the duration of the works. It was agreed that a site meeting would be arranged and that usual market stall charges would be applied for the duration.
NYCC Registration Service had provided the figures for weddings held in the upstairs Registry Office in Thornborough Hall. The future of the Office after March 2017 will be discussed at the October Meeting.
Carricks had offered to contribute towards the cost of buying a cover for the electric cable to their fish wagon and so it was agreed to purchase the cover at the price obtained. This will be ratified at the October Meeting of the Council.
Rural Action Yorkshire's Annual Conference and AGM will take place on 15th October at Bishopthorpe near York.
NYCC Business Plan Assessment panel has approved the draft Business Plan for the library and will enter into detailed negotiations with the Town Council who will run the library from April 2017.
3322. REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS - The Town Plan Steering Group had met the previous week and Cllr Pace will report on this later in the meeting.
3323. CORRESPONDENCE & REPORTS
a. Councillors awarded the Kelberdale Toilets unlocking/locking job and the Market Shelter one year cleaning contract to Allan Morris.
b. Parking issues in Leyburn - Cllr Borman was concerned that the Scarborough Council parking warden does not come to Leyburn often enough. The double yellow lines outside the Medical Centre keep the roadsides clear of cars but drivers now park further along and cause inconvenience to householders on Brentwood. Cllr Borman was concerned about the parking on the bend below the Wensleydale School and the lack of streetlighting there. He thought that the Town Council should buy the Auction Mart field car park so that it could be kept for car parking in the future.
c. Tourist Information point in Leyburn - It was felt that this is not open enough hours and possibly an additional point could be opened elsewhere in town. St Matthews Church could possibly be used and also the library. It was agreed that the Clerk should contact RDC to ask how a TIC is set up and if any support is available.
d. YLCA training session for Town Councillors at £35 per head. Councillors will let the Clerk know their suggestions for the format.
e. Councillors approved the purchase of a new PC for the Deputy Clerk at a cost of £420 and to be paid for from the Thornborough Hall account.
f. NYCC Highways – Councillors discussed and approved the proposal for 'SLOW' road markings in Dale Grove.
g. Hambleton and Richmondshire CAB – Councillors agreed to make a donation of £50.
h. Pay boxes for external doors of Kelberdale Terrace toilets – A price had been obtained for suitable boxes but it was agreed to contact RDC and find out which type they are using on their pay toilets.
3324. THORNBOROUGH HALL
a. Councillors discussed the job applications received for the two cleaner/caretaker positions and agreed to offer the applicants the posts subject to a six week trial period.
b. Asbestos Survey required for the Hall - It was agreed to carry out the survey at the price quoted.
3325. LEYBURN TOWN PLAN
A meeting had been held the previous week and there is now a part-time Project Manager. Over 200 replies had been received for the pre-survey questionnaire. A 'Planning for Real' event will be held on Tuesday, 8th November at Thornborough Hall, lasting all day.
Councillors discussed how the Town Council will support the views of the residents and service users of Leyburn as laid out in the Town Plan. It was appreciated that the Town Council could not promise to do everything that is included in the Plan but it will be Leyburn Town Council and Richmondshire District Council that will instigate it. The Town Council fully supports the Plan and the following motion was agreed: 'Leyburn Town Council fully supports the Town Plan and will endeavour to ensure that its objectives are met in a constructive and effective manner with other local authorities and stakeholders to achieve the goals laid out in the plan by the residents and service users of Leyburn'.
a. Councillors discussed existing planning procedures for the Town Council. It was agreed to continue with the present arrangement but it would be advantageous to contact large bodies such as Yorkshire Water prior to the receipt of planning applications for large developments in the town in order to thoroughly investigate how the town will cope with more demands on its drainage system etc.
b. 16/00593/Full Full planning to install canopy over existing escape stairs at the rear of the store. Relocate internal entrance door to store at 11-12 Market Place.
c. 16/00622/Full Full planning for replacement door and windows to the front and a door to the rear of the property, 1 Shawl Terrace.
d. 16/00653/Full Full planning to replace all existing hardwood single glazed windows with new double glazed units (retrospective) at Eastfield Lodge, 1 St Matthew’s Terrace.
Councillors had no objections to the above applications.
e. 16/00662/S106 Application to discharge or modify the Section 106 of the Town and Country Planning Act to vary the restriction limiting the occupation of 20 of the units to persons with a diagnosis of dementia at Kirkwood Hall, Harmby Road.
Councillors had no objections to the application but felt strongly that dementia patients should have priority for the units.
3327. PLAYING FIELDS
RDC – There is an online survey re. dogs, alcohol, litter and smoking in children’s playgrounds. Go to Richmondshire.gov.uk/survey/play.
a. Councillors approved the accounts as attached but Cllr Borman wished it to be minuted that he objected to the accounts.
b. Councillors discussed the dedicated computer accounts system for the office that had been recommended. The Clerk will forward details to all Councillors.
3329. EXCHANGE OF INFORMATION
Cllr Borman requested that the Town Council informs NYCC of the problems caused to householders in Brentwood by parking. This was agreed.
3330. DATE OF NEXT MEETING: Monday, 17th October 2016 in the Oak Room, Thornborough Hall at 7.00 p.m.
By Order of the Council.