A Meeting of the above named Council convened by the Council was held in the Oak Room, Thornborough Hall on 16th November 2015.
Present: Cllr Walker Cllr Sanderson
Cllr Harrison Cllr Bradford
Cllr Pace Cllr Begley
Cllr Medley Cllr Harper
District Cllrs Sedgewick and Duff
County Cllr Harrison-Topham attended for a short time
Cllr Borman objected to the invited representatives from Yorvik Homes being allowed to speak from the front of the room and stated that their invitation to attend had been kept secret. Councillors reminded him that this item was on the agenda at the request of the Town Council. The Chairman adjourned the Meeting to allow Cllr Borman to compose himself. Cllr Borman went to sit with members of the public.
The Chairman proposed that the items concerning the Brentwood petition and planning application would be moved to follow item 3 on the Agenda.
Matthew Gath and John Howlett from Yorvik Homes made a short presentation about the proposed development in Brentwood. They assured the Council that areas of concern such as traffic safety, foul water drainage etc had been taken into consideration. The development was in accordance with the five year housing plan for Leyburn. Yorvik Homes could not build only bungalows on the site since national policy guidance notes decree that a variety of homes should be built within a development in order to provide a mixed community.
Cllr Borman said that he would not present his petition at the meeting but would take it to Richmondshire District Council.
Mrs Borman considered it inappropriate that the Yorvik representatives had been invited to the Meeting and this had been done in order to intimidate people.
Mr Kane said that he objected to the proposed development and Mr Peach said that the deadline for objections was now 4th December according to a notice attached to a lamp post in Brentwood. District Cllr Duff informed people that comments could be sent in right up to 9.30 a.m. on the day of the Planning Meeting, which is now to be held in January.
Mr Digby Angus acknowledged that there would be a new development on Brentwood but a lot of residents were opposed to it. There are already serious problems caused by the parking at the top of Brentwood, especially on market days. There would be extra traffic coming out into Railway Street at a particularly dangerous junction and the increased traffic along Brentwood would cause problems. He also commented on problems with the sewerage system in Brentwood.
Mr and Mrs Pont from Rowan Court had similar objections and asked if the access could come across the railway line from Harmby Road instead of via Brentwood.
Cllr Pace asked about the provision of affordable housing within the development. It is covered by some individual houses and the apartment blocks, which he considered inappropriate for the location. The affordable housing will only be available to rent. Cllr Begley wished to see affordable housing that young people could buy. Currently 40% of the housing should be affordable but that was soon to change.
Cllr Sanderson hoped that Yorvik would address the parking problems included in the transport statement for the development. Mr Peach asked if it would be possible to create a parking lay-by to keep cars off the road.
The Chairman thanked Mr Gath and Mr Howlett for attending the Meeting.
Cllr Borman returned to the Council table.
3187. PUBLIC REPRESENTATIONS
Mrs Sheila Simms presented a thank-you card from passengers of the Wensleydale Flyer bus which had received some funding from the Town Council.
District Cllr Duff informed Councillors that the new extra care facility would open in early June 2016.
3188. APOLOGIES – There were no apologies.
3189. To receive any Declaration of Interest under the Council's Code of Conduct or Members' Register of Interest – Cllr Borman declared an interest when Brentwood was discussed. Cllr Pace declared an interest in planning item 8(h). Cllr Sanderson declared an interest in the Brentwood items and the Cemetery item.
3190. MINUTES OF MEETING held on Monday, 19th October 2015 were approved as a correct record.
Correspondence and reports (d) To receive petition regarding proposed development in Brentwood by Yorvik Homes – Cllr Borman stated that it would be a breach of confidence to present the petition tonight when representatives from Yorvik Homes were present but it will be presented to the Planning Authority in time for the deadline. The Town Council will not be presented with the petition.
Planning (d) 15/00844/Full Full planning for erection of 60 dwellings, formation of means of access, associated parking and landscaping at OS Field No. 6636, Brentwood.
Cllr Harper questioned the confidentiality of the Brentwood petition but Cllr Borman responded that this must be handled like a court case and it was important not to disclose who said what to the developers. Cllr Harper felt that the Town Council could not take a view on the petition without being in an informed position.
District Cllr Duff commented that all objections are passed to the applicant and they must respond to the objections made.
Councillors made the following points about the application – It appears to be cramped, crowded and overdeveloped in comparison with existing properties on Brentwood. Access is of great concern. The three storey buildings are out of character for the locality. Are sufficient garages provided for parking? There are concerns about the existing sewerage system being able to cope with this number of new homes. During construction the access for large vehicles will cause problems. The flora and fauna will be harmed. What consideration has been given to the extra capacity required at the local schools and the medical practice? Affordable housing should be available to buy, not just rent. It was agreed to send in all these comments.
Cllr Borman left the Meeting.
3191. CLERK'S REPORT
NYCC is drawing up a new Minerals and Waste Joint Plan and as part of the consultation a drop-in session will be held at Leyburn Library on Tuesday, 8th December between 1.30 – 6 p.m. The consultation ends on 15th January 2016.
Richmondshire District Council has agreed to contribute to the cost of a new sign to be affixed the gable end of Ivy House directing drivers to the pay and display car park.
The Town Team's new information panel, finger posts and community noticeboard are currently being put up in the Market place. The community board has a lock on it but the key will be kept by local businesses (still to be organised) so it is easily accessible by the public.
Richmondshire District Council is currently holding a consultation concerning taxi licensing policy until 23rd December 2015.
3192. REPORTS FROM MEETINGS ATTENDED BY COUNCILLORS
Cllr Sanderson and the Clerk had attended a meeting arranged by Richmondshire District Council to discuss the precept arrangements for the next financial year. The Parish Grant that tops up the precept sum requested by a council and which is money from central government, will be reduced by half next year and then removed completely the following year.
Cllr Sanderson had attended a Lower Wensleydale Area Partnership Meeting. Approx. £3,000 of small grants had been awarded to local groups. There is still £2,000 available to claim from the fund (max. amount £500).
The Clerk had attended a meeting at NYCC Highways organised to inform Councils of the new arrangements to report highway faults and problems. Members of the public can also use the NYCC website link www.northyorks.gov.uk/reportit to report any problems.
3193. CORRESPONDENCE & REPORTS
a. Clerk & Councils Direct – November 2015
b. Country Air Autumn issue
c. Rural Action Yorkshire – various leaflets
d. To receive petition regarding proposed development in Brentwood by Yorvik Homes. Previously discussed, see above.
e. NYCC Urban grass cutting payments 2016/17 - It was agreed to accept the £707 offered by NYCC towards the cutting and employ local contractors to carry out this work once more.
f. Councillors agreed to accept the quotation and gave approval for the work to be carried out by NPowergrid in connection with the installation of four electric power points on Market Place.
g. Councillors agreed to accept the quotation and gave approval for the work to be carried out by Bikers in connection with the installation of four electric power points on Market Place.
h. Leyburn & Mid Wensleydale Partnership - Councillors granted permission to use the Market Square and Commercial Square for the Dales Food and Drink Festival on 19th/20th June 2016. This will be a free event and will have a layout similar to that of the 1940s Weekend.
i. Councillors approved the formation of a Parish Plan Working Party. They agreed that the Council should apply for funding from VillageSOS towards the launch of the Parish Plan early in 2016. The first public meeting will be held on
j. Rotary Club of Wensleydale - Councillors did not agree to a request to supply a seat for the east side of the bus shelter. If Rotary wish to donate a new seat themselves then this could be placed near the war memorial.
3194. THORNBOROUGH HALL
a. Councillors awarded the gardening contract for Thornborough Hall gardens for 2016 to A & J Garden Services Ltd.
b. Councillors agreed not to increase Oak Room hire rates for 2016.
a. 15/00653/Full Full planning for proposed single storey shed and garage in rear garden, 22A Maythorne. Withdrawn
b. 15/00706/Full Full planning for extension to form dining room, 1 Brentwood. Granted
c. 15/00688/Full Full planning for change of use of ground floor store to the rear of Towlers Newsagents to a retail unit, 32 Market Place. Granted
d. 15/00844/Full Full planning for erection of 60 dwellings, formation of means of access, associated parking and landscaping at OS Field No. 6636, Brentwood. See above.
e. 15/00692/Full Full planning for extension, conversion and refurbishment to provide 2 single bed flats at 26 Market Place.
f. 15/00773/Full Full planning for proposed single storey side extension to create self contained annex at 17 Bolton Way.
g. 15/00796/Full Full planning for porch to outside of extension in front of converted garage at 125 Dale Grove.
h. 15/00771/Full Full planning for extension of time for previously approved planning permission 13/00001/Full for the erection of 2 two storey dwellings and 1 single storey dwelling at land adjoining Leyburn Auction Mart, Richmond Road.
i. 15/00838/Full Full planning for the erection of detached house, boundary fence and car park hardstanding at land to the south of The Orchard, Grove Square.
With regard to application 8(e) Councillors were concerned about the lack of parking provision.
With regard to item 8(g) Councillors felt that there was not enough parking provided and drivers will need to park on the pavement.
With regard to item 8(i) Councillors felt that this house was out of keeping in a Conservation Area, it is too big for the site, they were concerned about the access and culverts underneath the site and a lack of communication with local residents.
Councillors agreed not to increase Market charges for 2016.
3197. PLAYING FIELDS
The Council has received the RoSPA Play Area Safety Inspection Reports for the Shawl and Maythorne Play Areas, these will be circulated.
Councillors agreed not to increase the Cemetery charges for 2016.
3199. CHRISTMAS LIGHTS & FLORAL DECORATIONS
The Christmas Fair and Christmas lights switch-on will be held on Saturday,
5th December 2015 in the Market Place. The usual vintage rides will be there as well as some of the Murphy's Fair rides for younger children. The organisers will be grateful for help with the event on the day.
a. Councillors approved the accounts as attached.
b. Councillors appointed Councillors Sue Medley and Chloe Harrison to verify bank reconciliations as per Financial Regulation 2.2.
c. Councillors approved the list of regular payments that can be made by the RFO without referral to the Town Council (as per Financial Regulation 5.6)
3201. EXCHANGE OF INFORMATION
Cllr Begley reported that some streetlights in the Market Place and car park have still not been fixed.
The loose kerb near the Black Swan will be reported again to NYCC even though they considered it was not a problem.
Dog fouling is still a problem on the north side of the Market Place.
3202. DATE OF NEXT MEETING: Monday, 21st December 2015 in the Oak Room, Thornborough Hall at 7.00 p.m.
By Order of the Council.
The meeting was re-convened after item 3202 with the press and public excluded in accordance with the Local Government Act 1972 para 12 Schedule 12A part 1 in order to discuss staffing matters.